Outlook Contact Group - Distribution List - Schedule a Meeting Trick - Huge Timesaver

Posted on: 06/06/2022

Outlook Contact Groups, formerly called Distribution List, are great for saving time. Instead of typing in 20 emails, just type in the name of the Contact Group.

**Outlook Contact Group added to Schedule Meeting Assistant**

In this blog post with video, I'll show an awesome trick for using Contact Groups when scheduling meetings.

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YouTube Video

Chapters:

00:00 Introduction
00:37 Creating the contact group
03:58 Calendar Meeting Trick
05:43 Closing remarks

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Steps to Create a Contact Group aka Distribution List

**New Contact Group in Outlook - aka Distribution List**

Click the People icon.
Click New Contact Group in the New group.
Name your Contact Group.
Add Members by clicking the drop-down and for Add Members and selecting either From Outlook Contacts, From Address Book, or New E-mail Contact.
Save and Close the Contact Group

**Add Members to a Contact Group in Outlook**

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Schedule Meeting using Contact Groups

When scheduling a meeting with a Contact Group, go to the Schedule Assistant and add the Contact Group. Click the plus sign to expand the users in the Contact Group. This is a great timesaver for adding names you frequently meet with.

**Schedule a meeting with a Contact Group**

Follow a Meeting" Feature in Microsoft Outlook

The "Follow a Meeting" option allows users to indicate that they cannot attend a meeting but still want to receive information about it. This feature is particularly useful for staying in the loop on important discussions and decisions without physically being present in the meeting.

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.