Outlook Contact Group - Distribution List - Schedule a Meeting Trick - Huge Timesaver

Posted on:  06/06/2022
Outlook Contact Group - Distribution List - Schedule a Meeting Trick - Huge Timesaver

Outlook Contact Groups, formerly called Distribution List, are great for saving time. Instead of typing in 20 emails, just type in the name of the Contact Group. 

Outlook Contact Group added to Schedule Meeting Assistant

Outlook Contact Group added to Schedule Meeting Assistant

In this blog post with video, I'll show an awesome trick for using Contact Groups when scheduling meetings. 

Recent Teams Article

YouTube Video

Chapters:

  • 00:00 Introduction
  • 00:37 Creating the contact group
  • 03:58 Calendar Meeting Trick
  • 05:43 Closing remarks
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Steps to Create a Contact Group aka Distribution List

New Contact Group in Outlook - aka Distribution List

New Contact Group in Outlook - aka Distribution List

  1. Click the People icon.
  2. Click New Contact Group in the New group.
  3. Name your Contact Group.
  4. Add Members by clicking the drop-down and for Add Members and selecting either From Outlook Contacts, From Address Book, or New E-mail Contact.
  5. Save and Close the Contact Group
Add Members to a Contact Group

Add Members to a Contact Group in Outlook

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Schedule Meeting using Contact Groups

When scheduling a meeting with a Contact Group, go to the Schedule Assistant and add the Contact Group. Click the plus sign to expand the users in the Contact Group. This is a great timesaver for adding names you frequently meet with.

Schedule a meeting with a Contact Group

Schedule a meeting with a Contact Group

Outlook Calendar - Meetings vs. Appointments

Outlook Calendar - Meetings vs. Appointments

In Outlook we live in our calendar. We have three different types of calendar items - Meetings, Appointments, and Events. When do you use each?

Outlook Contact Group - Distribution List - Schedule a Meeting Trick - Huge Timesaver

Outlook Contact Group - Distribution List - Schedule a Meeting Trick - Huge Timesaver

Outlook Contact Groups, formerly called Distribution List, are great for saving time. Instead of typing in 20 emails, just type in the name of the Contact Group.

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5 Outlook Inbox tips to be more productive

A lot of our time is spent in Outlook. Here are five inbox tips to be more productive. Tip 1 - Turn on Focus Mode. Tip 2 - Create a meeting from an email message.

3 AWESOME TIPS when working with OneNote & Outlook

3 AWESOME TIPS when working with OneNote & Outlook

Need to stay organized with Outlook? Use Microsoft OneNote and Outlook together. Three tips on working with OneNote and Outlook. Tip 1 - Insert your meeting invitation into OneNote. You can see a list of attendees and check that they attended, and take meeting notes.

Chris Menard

Chris Menard is a Microsoft Certified Trainer (MCT) and is employed full-time as a Trainer for BakerHostetler, one of the nation’s largest law firms. Menard has a YouTube channel with over 900 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 15 million viewers have appreciated. Menard also does public speaking at conferences for CPAs and Administrative Professionals. Connect with Chris on LinkedIn at chrismenardtraining.com/linked or on YouTube at chrismenardtraining.com/youtube

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