Excel - Data from Picture - Microsoft 365 New Feature

Posted on:  07/15/2022
Excel - Data from Picture - Microsoft 365 New Feature

Have you ever had a printed page of data, and needed to put the data in Excel? Typing the data is a real pain. Excel now allows you to put the data in Excel using Data from Picture.

Data from Picture

Data from Picture

Data from Picture is a great feature and is extremely accurate. Data from Picture can be used with webpages, pictures on your clipboard from a screenshot, or take a picture of printed data.

You have two options when using Data from Picture

  • Picture from File
  • Picture from Clipboard
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YouTube video - Extract Data from Picture

Chapters:

  • 0:00 Intro
  • 0:32 Live in-person events with Chris
  • 0:57 Why use Data from Picture?
  • 1:37 Insert Picture
  • 2:05 Data from Picture
  • 3:44 Data from Picture accuracy
  • 4:30 Conditional Formatting
  • 5:45 Closing comments
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Examples of when to use Data from Picture

Screen capture data from a website.

Copying and pasting from a website doesn't give you the best results. Usually there are a lot of errors. With Data from Picture, you can do a screenshot using Snagit or another screen capture program. The Windows keyboard shortcut to do a screenshot is  Windows key + Shift + S. You can also use the Windows Snipping tool to do a screenshot.

  1. Take a screenshot
  2. Click Data, then select From Picture, and click Picture from Clipboard.
  3. Follow the onscreen instructions.
Windows Snipping Tool

Windows Snipping Tool

Take a picture of printed data

Do you have printed data you need to get into Excel? No problem.

  1. Grab your camera and take a picutre of printed data.
  2. Save the image to your computer. 
  3. Click Data, then select From Picture, and click Picture from File.
  4. Follow the onscreen instructions.
Data tab - From Picture in Excel

Data tab - From Picture in Excel

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.

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