Zoom Meetings Registration | Top 10 questions answered | Zoom Registration Tutorial

Scheduling a Zoom meeting that requires registration will allow participants to register with their email, first name, last name, and other questions. Registration allows you to capture more information about your attendees. Once this is scheduled, you can manage your registrants, resend confirmation emails, and generate meeting registration reports if you want to download a list of registered people.

Why use Registration for a Zoom meeting? 

1. Capture information about your attendees. There are a lot of questions you can ask your attendees using registration.
2. Polling, if used, will capture the name and email of those that voted.
3. You may want to know if anyone signed up for your meeting a couple of days in advance. Possibly you have a lot of work to do a couple of days before the meeting, and if no one is signed up, you may want to cancel or postpone the meeting.

Is the Registration feature available for Free or Basic Zoom accounts?

Zoom registration feature only works with Paid or Licensed accounts.

Will Registration work with your Personal Meeting ID?

No. Zoom Registration only works with Generate Automatically meeting IDs.

How to set up Zoom registration for a meeting?

Setting up Zoom registration only works on the web, at zoom.us. It doesn't work in the Zoom app.

To schedule a meeting:

1. Browse to zoom.us and log in to your account
2. Go to Meetings > Schedule a meeting.
3. On the meeting set up screen, scroll down and you'll find 'Registration required' with a checkbox.

Where is the registration info located?

You have to finish setting up your meeting to get the registration info. After you've configured everything and you save the meeting, you'll have a section at the bottom of the meeting info page called "Registration".

What questions can I ask on my Registration form?

The two required fields for registration are email and first name. You can make other questions available, and you can also make them required.

1. Last Name
2. Address
3. City
4. Country/Region
5. Zip/Postal Code
6. State/Province
7. Phone
8. Industry
9. Organization
10. Job Title
11. Purchasing Time Frame Role in Purchase Process
12. Number of Employees
13. Questions & Comments

How do I add other Registration questions?

1. Click the Registration tab.
2. In the Registration Options section, click Edit.
3. Click the Questions tab.
4. Check the Field(s) you would like to include on your registration page.
5. (Optional) Check the Required box if you want to make that field required.
6. Click Save All.

Can someone register after the meeting starts?

Yes. In the Registration section, after you've saved the meeting, on the right side you'll find registration 'Edit'.

In the registration options you have an option to "Close registration after the event". Enabling this will disable registration after the meeting has ended. However, before the meeting starts and also during the meeting, participants will still be able to register, even though this option is on.

How can I test the registration?

You can copy the registration link from the meeting page (after you've saved it). Open that link in a new browser window and fill in the registration information yourself. If you've enabled automatic approval, it will automatically send the meeting link to that person. If manual approval is enabled, the email will only be sent to the participant once you've manually approved them.

Can someone join the meeting without having registered?

Officially, no. You have to register to join a meeting that has registration on. You then get a unique link, just for you.

However, if a participant receives their approval email, with the meeting link, they could forward that email to someone else and that person could join the meeting using the link that was forwarded to them. In that case, they would appear to join as the person that registered. So you could end up with two people in your meeting by the same name, having joined from the same link.

You can try preventing this by asking your participants not to share the invite email or link. You can add this text to your invitation confirmation email.

Watch the video

Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.

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