Word - Five Tips for Working with Heading Styles
Posted on: 05/28/2022
Styles in Word are one of the best features in Microsoft Word. In this video, I give five tips for working with Styles. I use Draft view with advanced options. Outline view in Word is shown along with Printing Styles and quickly updating Heading Styles.
Draft View in Microsoft Word
YouTube Video
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Tip 1 - Draft View
To get to Draft view, click the View tab, and select Draft. The default view is Print Layout. To return to Print Layout, click Print Layout, which is also in the Views group along with Draft view and other views.
To show the Style in Draft and Outline view, click File - Options, then click Advanced, and set the width in the Style area pane width in Draft and Outline views box. In my example, I typed in 1.25. Finally, click OK.
View Tab - Draft in Views Group
Style Areas Pane Width in Draft View
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Tip 2 - Outline View
Outline view, which is under the Views tab, is excellent for seeing your headings styles used in your document. If you only want to see Heading 1 Styles, in Outline view, you would change Show Level from All Levels to Level 1.
Outline View in MS Word
Tip 3 - Print Styles
Need to print the styles used in your document. That is easy to do.
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Click File - Print
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Under Setting, click to change Print All Pages to Styles.
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Print to a printer or a PDF file.
Word - Print Styles
Tip 4 - Update Headings Quickly
When using Styles, they have a default color, font, font size, and other defaults. Maybe all your heading 2 styles are the blue font; You want them in red font color. You have 100 heading 2 styles in your document. Right, click Heading 2, modify, and change the font color. All Heading 2 styles change.
Word modify heading styles
Tip 5 - Create a Table of Contents
Here is a short video on Three Reasons I love Styles in MS Word
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Chris Menard
Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers.
Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.
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