Word - Five Tips for Working with Heading Styles

Posted on:  05/28/2022
Word - Five Tips for Working with Heading Styles

Styles in Word are one of the best features in Microsoft Word. In this video, I give five tips for working with Styles. I use Draft view with advanced options. Outline view in Word is shown along with Printing Styles and quickly updating Heading Styles.

Draft View in Microsoft Word - Chris Menard

Draft View in Microsoft Word

YouTube Video

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Tip 1 - Draft View

To get to Draft view, click the View tab, and select Draft. The default view is Print Layout. To return to Print Layout, click Print Layout, which is also in the Views group along with Draft view and other views.

To show the Style in Draft and Outline view, click File - Options, then click Advanced, and set the width in the Style area pane width in Draft and Outline views box. In my example, I typed in 1.25. Finally, click OK

View Tab - Draft in Views Group - MS Word

View Tab - Draft in Views Group

Style Areas Pane Width in Draft View

Style Areas Pane Width in Draft View

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Tip 2 - Outline View

Outline view, which is under the Views tab, is excellent for seeing your headings styles used in your document. If you only want to see Heading 1 Styles, in Outline view, you would change Show Level from All Levels to Level 1. 

Outline View in MS Word

Outline View in MS Word

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Tip 3 - Print Styles

Need to print the styles used in your document. That is easy to do.

  1. Click File - Print
  2. Under Setting, click to change Print All Pages to Styles.
  3. Print to a printer or a PDF file. 
Print Styles in MS Word

Word - Print Styles

Tip 4 - Update Headings Quickly

When using Styles, they have a default color, font, font size, and other defaults. Maybe all your heading 2 styles are the blue font; You want them in red font color. You have 100 heading 2 styles in your document. Right, click Heading 2, modify, and change the font color. All Heading 2 styles change.

Word modify heading styles

Word modify heading styles

Tip 5 - Create a Table of Contents

Here is a short video on Three Reasons I love Styles in MS Word

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Chris Menard

Chris Menard is a Microsoft Certified Trainer (MCT) and is employed full-time as a Trainer for BakerHostetler, one of the nation’s largest law firms. Menard has a YouTube channel with over 800 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 12 million viewers have appreciated. Menard also does public speaking at conferences for CPAs and Administrative Professionals. Connect with Chris on LinkedIn at chrismenardtraining.com/linked or on YouTube at chrismenardtraining.com/youtube

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