Roles in a Teams Meeting: Organizer - Presenter - Attendee

Posted on:  11/03/2020
Roles in a Teams Meeting: Organizer - Presenter - Attendee

When you schedule or organize a Teams meeting, you are the Organizer. There can only be one Organizer. The people that join your meeting are either Presenters or Attendees. Each role has different permissions for what they can do in a meeting. By default, only people in your organization will join the meeting as Presenters. External participants join as Attendees. For example, when someone is an Attendee, they can't mute other participants or record the meeting.

Good news! A presenter can do just about anything that needs to be done in a meeting. The attendee role is more controlled and has limited features.

YouTube Video on Teams Meeting Roles

Other Teams articles

Organizer and Presenter capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Share content
  4. Privately view a PowerPoint file shared by someone else
  5. Take control of someone else's PowerPoint presentation
  6. Mute other participants
  7. Prevent attendees from unmuting themselves
  8. Remove participants
  9. Admit people from the lobby
  10. Change the roles of other participants
  11. Start or stop recording

Attendee capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Privately view a PowerPoint file shared by someone else

Change meeting roles during a meeting

  1. Click Show participants in the meeting controls to see a list of all the people in the meeting.
  2. Hover over the name of the person whose role you want to change, and click More options the three dots. From there, select Make a presenter or Make an attendee.

Table of roles in a Teams Meeting

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Chris Menard

Chris is a Training Specialist for a global law firm. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.

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