Roles in a Teams Meeting: Organizer - Presenter - Attendee

Posted on:  11/03/2020
Roles in a Teams Meeting: Organizer - Presenter - Attendee

When you schedule or organize a Teams meeting, you are the Organizer. There can only be one Organizer. The people that join your meeting are either Presenters or Attendees. Each role has different permissions for what they can do in a meeting. By default, only people in your organization will join the meeting as Presenters. External participants join as Attendees. For example, when someone is an Attendee, they can't mute other participants or record the meeting.

Good news! A presenter can do just about anything that needs to be done in a meeting. The attendee role is more controlled and has limited features.

YouTube Video on Teams Meeting Roles

Other Teams articles

  • Live Captions in Microsoft Teams with speaker attributions

    Recently Microsoft Teams updated their live caption enhancement to a newer version. We tested the enhanced live caption feature, discussed Teams on the web, punctuation and how live captions work in recorded videos.

  • PowerPoint Presenter View in Microsoft Teams

    Share PowerPoint slides in a meeting in Presenter View! If you're a presenter and choose to share a PowerPoint file in a meeting, you will have some behind-the-scenes capabilities with the new presenter view. As the presenter, you will see the current slide, your slide notes or speaker notes, and thumbnails of all the slides in your deck.

Organizer and Presenter capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Share content
  4. Privately view a PowerPoint file shared by someone else
  5. Take control of someone else's PowerPoint presentation
  6. Mute other participants
  7. Prevent attendees from unmuting themselves
  8. Remove participants
  9. Admit people from the lobby
  10. Change the roles of other participants
  11. Start or stop recording

Attendee capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Privately view a PowerPoint file shared by someone else

Change meeting roles during a meeting

  1. Click Show participants in the meeting controls to see a list of all the people in the meeting.
  2. Hover over the name of the person whose role you want to change, and click More options the three dots. From there, select Make a presenter or Make an attendee.

Table of roles in a Teams Meeting

Related articles

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    Channels in Teams can have their own calendar. This is a great new feature that allows Teams members to quickly see upcoming channel meetings all in one place.

  • Pop-out Chat in Microsoft Teams

    Teams now allow you to instantly pop-out your one-on-one or group chat into a separate window. After popping out the chat, you can drag it, place it on another monitor, resize, or close the window as you wish. Pop-out chats are a great way to get a lot done when you’re in a meeting or in a call. I demonstrate in this short video how to have a meeting in Teams and then pop-out two chats.

  • Teams: Announcements and Post in multiple channels

    Announcements allow you to post either an image or a heading with a background color. With Post in multiple channels, you now have the ability to post a conversation or announcements to multiple channels at one time.

Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.

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