Roles in a Teams Meeting: Organizer - Presenter - Attendee

Roles in a Teams Meeting: Organizer - Presenter - Attendee

If you schedule or organize a Teams meeting, you are the Organizer. There can only be one Organizer. The people that join your meeting are either Presenters or Attendees. Each role has different permissions for what they can do in a meeting. By default, only people in your organization will join the meeting as Presenter. External participants join as Attendees. For example, an Attendee can't mute other participants or record the meeting.

Good news! A presenter can do just about anything that needs to be done in a meeting. The attendee role is more controlled and has limited features.

YouTube Video on Teams Meeting Roles

Organizer and Presenter capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Share content
  4. Privately view a PowerPoint file shared by someone else
  5. Take control of someone else's PowerPoint presentation
  6. Mute other participants
  7. Prevent attendees from unmuting themselves
  8. Remove participants
  9. Admit people from the lobby
  10. Change the roles of other participants
  11. Start or stop recording

Attendee capabilities:

  1. Speak and share video
  2. Participate in meeting chat
  3. Privately view a PowerPoint file shared by someone else

Change meeting roles during a meeting

  1. Click Show participants in the meeting controls to see a list of all the people in the meeting.
  2. Hover over the name of the person whose role you want to change, and click More options the three dots. From there, select Make a presenter or Make an attendee.

Table of roles in a Teams Meeting

Chris Menard

Chris is a Microsoft Office Master. He trains corporate clients in Microsoft Excel, PowerPoint, Word, and Outlook. Menard is a speaker for the Georgia Society of CPAs and a senior lecturer at the University of Georgia Terry College of Business. Menard's YouTube channel has over 600 technology videos. Chris works full-time as a Training Specialist for a global law firm. His office is in midtown, Atlanta.

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