OneDrive - FAQ about Microsoft's OneDrive Sync Icons

Posted on: 04/26/2022

OneDrive is Microsoft's Cloud storage. There are three sync icons for files and folders - cloud-only, locally available, and Always keep on this device.

OneDrive Questions Answered

Why do folders show the cloud-only icon when it contains multiple sync file types?
When you create a folder and add a file, what icon do the file and folder have?
What is the easiest way to make sure a folder, and all the files in it, are cloud-only?
What is the default icon when uploading a file to a folder?
If you use Storage Sense, what OneDrive sync icon will it affect?

YouTube Video for OneDrive FAQ

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Three sync icons for OneDrive Work or School and OneDrive for Home:

Online-only files - blue cloud icon
Locally Available files - a green checkmark icon
Always keep on this device - a white checkmark icon

Both locally available and always keep on this device are the same! The only exception is if you are using Storage Sense AND your hard drive is full.

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Chris Menard

Chris Menard is a certified Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. He runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events every year, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the Support Staff Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.