Excel Five Great Tips for Filtering Data

Posted on: 12/06/2021

Filtering data is one of the most popular Excel features. Here are five great filtering tips for Excel.

Filter by selected cells value
Copy and paste filtered data
Delete filtered data
Auto-calculate filtered data
Search for filtered data

Tip #1 - Filter by Selected Cell Value

Select the cell you want to filter by, right-click and select Filter by Selected Cell Value.

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Tip #2 - Copy and Paste Filtered Data

After filtering data, you can copy and paste just the filtered data. The hidden rows do not get included in the copy/paste.

Tip #3 - Delete filtered data

To delete a set of data, filter the data, select it, and delete it. Only the filtered or visible rows get deleted.

Tip #4 - AutoCalculate Filtered Data

When data is filtered, select a range of numbers, and in the bottom right of the screen, the status bar calculations are correct for what is visible.

Autocalculate works with Filtered Data in Excel — **Autocalculate filtered data**

Tip #5 - Search filtered data

Use the Search feature to quickly find account numbers, names, and other text fields. You can do partical searches in the search box.

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.