Excel - Easily Break Up Data using Subtotals and Conditional Formatting

Posted on: 04/01/2023

After sorting in Excel, we will look at two great methods for separating blocks of data or showing a clean separator between our groups.

A group may be departments, states, countries, or cities. We will use the Subtotal command, and Page Breaks between Groups for one example. We will follow up with advanced conditional formatting using borders between groups. We will also print titles or our header rows to it is easy to identify the titles on every page.

**Excel Subtotals to put breaks between groups**

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Steps to Print Titles in Excel

Need your header row to repeat on pages when printing? That is called Print Titles. To Print Titles in Excel,

Click the Page Layout tab.
Click Print Titles
Select the row or rows you want to repeat on each page.
Click Print Preview to test.

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.