Excel - Easily Break Up Data using Subtotals and Conditional Formatting

Posted on: 04/01/2023

After sorting in Excel, we will look at two great methods for separating blocks of data or showing a clean separator between our groups.

A group may be departments, states, countries, or cities. We will use the Subtotal command, and Page Breaks between Groups for one example. We will follow up with advanced conditional formatting using borders between groups. We will also print titles or our header rows to it is easy to identify the titles on every page.

**Excel Subtotals to put breaks between groups**

YouTube Video

Lifetime access to Teams Course Beginner to Pro with coupon

Online Microsoft Teams Training with Chris Menard

50% off coupon

Just some of the topics covered

Navigation Teams
Using private Chat
Using group Chat
Teams Meetings
1. Scheduling Meetings
2. Meeting controls
3. Roles in a meeting
4. Sharing resources
5. PowerPoint in a meeting
6. Scheduling Team meetings from Outlook
Working with Teams and Channels
1. Conversations
2. Files
3. Wiki and OneNote
Using Outlook and Teams
Using apps in Teams

Steps to Print Titles in Excel

Need your header row to repeat on pages when printing? That is called Print Titles. To Print Titles in Excel,

Click the Page Layout tab.
Click Print Titles
Select the row or rows you want to repeat on each page.
Click Print Preview to test.

Recent Articles

OneNote - SORT PAGES - New Feature - 2022

Previously, in OneNote, if you wanted to sort pages, you had to drag them around manually. Now, you can sort your pages in OneNote automatically!

3 AWESOME TIPS when working with OneNote & Outlook

Need to stay organized with Outlook? Use Microsoft OneNote and Outlook together. Three tips on working with OneNote and Outlook. Tip 1 - Insert your meeting invitation into OneNote. You can see a list of attendees and check that they attended, and take meeting notes.

Removing Duplicates Using Power Query

We're going to take a look at removing duplicates using Power Query in Excel.

The 4 Percent Rule: Using Microsoft Excel to Plan for Retirement

Exploring the 4 percent rule through Microsoft Excel provides a hands-on approach to understanding how it might apply to your retirement planning.

Excel - Using TextBefore and TextAfter Functions

Using Excel's TEXTBEFORE and TEXTAFTER together. TEXTBEORE and TEXTAFTER work like Flash Fill, the Left and Right functions, but they are easy to use and dynamic.

Advanced Excel Conditional Formatting with Mixed and Absolute References

We use an advanced method of Conditional Formatting in Excel to identify numbers over a specific value. Unlike the conventional approach, I employ Mixed and Absolute References to enhance precision and flexibility.

Chris Menard

Chris Menard is a certified Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. He runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events every year, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the Support Staff Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.