ZOOM : share multiple applications at once
Posted on: 11/19/2020
Zoom has released a new update - version 5.4.3 - on November 16, 2020. The update includes a great new feature that allows you to share multiple programs at once!
Users can select multiple desktop programs at once for sharing, instead of sharing their entire desktop. Other programs and unoccupied areas on the desktop will not be visible to the viewer. The sharer will always know which applications they are sharing by an extensible green border. Only the user employing this feature will need to be on version 5.4.3. Viewers or participants can be connected with older versions.
In this article, I will show you how to share both Excel and Word programs at once.
How to share multiple programs at once.
Before this update, you could share your screen or a window or application. You can still share your screen, but you can now share multiple applications.
1. During the meeting, click on Share in the bottom toolbar. You will see all your opened windows, waiting for you to select a window or application that you want to share. In this example, I want to share both Excel and Word.
2. When you click and select one of the applications to share, a message will pop-up saying, "Hold Ctrl to select multiple windows." Hold the Ctrl key and select another window, and then click Share. You can share more windows and applications than just two.
And you are set. As you will notice, both selected applications are displayed next to each other; an active green border surrounds both for the attendees to see. Multiple windows look great!
YouTube Video on Sharing Multiple Windows in Zoom
Related articles
-
Pre-assign breakout rooms in Zoom
Zoom has an update in release 5.4.0 that allows pre-assigned attendees to join after the Breakout Rooms have been started. Now they can also be automatically assigned to their Breakout Room. In this article on breakout rooms, I'll cover how to enable breakout rooms in settings, the four methods of assigning people to breakout rooms, and do a deep dive into pre-assigning participants to breakout rooms.
-
Self-select Breakout Rooms in Zoom
Zoom now allows participants to choose their own Breakout Rooms with no assistance from the host. This new feature in Zoom 5.3.0 will enable participants to self-select their own breakout rooms.
-
ZOOM - Join Before Host with Time Limits
Zoom 5.4.0, released on October 26, 2020, now allows hosts to schedule meetings with Join Before Host with time limits. Now you can prevent participants from joining your meeting 2 hours before it starts! The host can allow participants to join 5, 10, or 15 minutes before the scheduled start time. The ability to join at any time is still available. The time limit feature is a great new feature.
Chris Menard
Chris Menard is a certified Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. He runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers.
Menard also does 2 to 3 public speaking events every year, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the Support Staff Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.
Categories