Teams: Live transcription in Teams meeting - 2021 New Feature!
Posted on: 06/30/2021
Teams Meetings now has Live transcription! Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real-time, and is available during and after the meeting.
Live transcription is different from the meeting feature Live captions. Captions are not recorded. You could use Live transcription if you joined a meeting late and you need to catch up on what is happening quickly.
Teams Live Transcription Feature
How do I start live transcription?
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Be in a scheduled meeting
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Select More options - the three dots in your meeting controls
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Select Start transcription.
Start transcription
YouTube Video on Live Transcription
How do I stop live transcription?
The meeting organizer and presenters can stop and then restart transcription during the meeting. (For info about organizer and presenter roles, see my article on Roles in a Teams meeting below)
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Select More options
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Select Stop transcription.
The transcription stops automatically when all participants leave the meeting.
Is it possible to delete the transcript?
Yes. The meeting organizer is permitted to delete the transcript.
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Go to the Recordings & Transcripts tab
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Click Delete.
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You will be prompted to click Delete again.
Delete a transcript in Teams meeting
Can I download a transcript?
Yes. You can download the transcript as either a Word document or VTT file.
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Go to Recording & Transcript
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Click the drop-down arrow for Download.
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Select either download as .docx or download as .vtt
Download a transcript from a Team Meeting
Who can start, stop, view, and download transcription
|
Type of meeting participant
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Start and stop transcription
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View real-time transcription
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View transcript after meeting
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Download transcript after meeting
|
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Organizer
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Yes
|
Yes
|
Yes
|
Yes
|
|
Person from same tenant*
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Yes
|
Yes
|
Yes
|
Yes
|
|
Person from another tenant
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No
|
Yes
|
No
|
No
|
|
Guest
|
No
|
Yes
|
No
|
No
|
|
Anonymous
|
No
|
No
|
No
|
No
|
Live transcription is currently available:
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For scheduled meetings.
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When the spoken language is U.S. English.
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On the installed desktop version of Teams.
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For customers with the following licenses: Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium.
The feature is not available:
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In channel meetings
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Meet now meetings.
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In GCC, GCC-High, and DoD.
Note: The Teams Roadmap shows live transcript coming to GCC-High in October CY2021 and GCC in June CY2021.
Chris Menard
Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.
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