Teams: Live transcription in Teams meeting - 2021 New Feature!
Posted on: 06/30/2021
Teams Meetings now has Live transcription! Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real-time, and is available during and after the meeting.
Live transcription is different from the meeting feature Live captions. Captions are not recorded. You could use Live transcription if you joined a meeting late and you need to catch up on what is happening quickly.

Teams Live Transcription Feature
How do I start live transcription?
-
Be in a scheduled meeting
-
Select More options - the three dots in your meeting controls
-
Select Start transcription.

Start transcription
YouTube Video on Live Transcription
How do I stop live transcription?
The meeting organizer and presenters can stop and then restart transcription during the meeting. (For info about organizer and presenter roles, see my article on Roles in a Teams meeting below)
-
Select More options
-
Select Stop transcription.
The transcription stops automatically when all participants leave the meeting.
Is it possible to delete the transcript?
Yes. The meeting organizer is permitted to delete the transcript.
-
Go to the Recordings & Transcripts tab
-
Click Delete.
-
You will be prompted to click Delete again.

Delete a transcript in Teams meeting
Can I download a transcript?
Yes. You can download the transcript as either a Word document or VTT file.
-
Go to Recording & Transcript
-
Click the drop-down arrow for Download.
-
Select either download as .docx or download as .vtt

Download a transcript from a Team Meeting
Who can start, stop, view, and download transcription
Type of meeting participant
|
Start and stop transcription
|
View real-time transcription
|
View transcript after meeting
|
Download transcript after meeting
|
Organizer
|
Yes
|
Yes
|
Yes
|
Yes
|
Person from same tenant*
|
Yes
|
Yes
|
Yes
|
Yes
|
Person from another tenant
|
No
|
Yes
|
No
|
No
|
Guest
|
No
|
Yes
|
No
|
No
|
Anonymous
|
No
|
No
|
No
|
No
|
Live transcription is currently available:
-
For scheduled meetings.
-
When the spoken language is U.S. English.
-
On the installed desktop version of Teams.
-
For customers with the following licenses: Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium.
The feature is not available:
-
In channel meetings
-
Meet now meetings.
-
In GCC, GCC-High, and DoD.
Note: The Teams Roadmap shows live transcript coming to GCC-High in October CY2021 and GCC in June CY2021.
Chris Menard
Chris Menard is a Microsoft Certified Trainer (MCT) and is employed full-time as a Trainer for BakerHostetler, one of the nation’s largest law firms. Menard has a YouTube channel with other 750 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 10 million viewers have appreciated.
Categories