Teams: Live transcription in Teams meeting - 2021 New Feature!

Posted on:  06/30/2021
Teams: Live transcription in Teams meeting - 2021 New Feature!

Teams Meetings now has Live transcription! Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real-time, and is available during and after the meeting.

Live transcription is different from the meeting feature Live captions. Captions are not recorded. You could use Live transcription if you joined a meeting late and you need to catch up on what is happening quickly.

Teams Live Transcription Feature

Teams Live Transcription Feature

How do I start live transcription?

  1. Be in a scheduled meeting
  2. Select More options - the three dots in your meeting controls
  3. Select Start transcription.
Start transcription in Teams Meeting

Start transcription

YouTube Video on Live Transcription

Other Teams articles

How do I stop live transcription?

The meeting organizer and presenters can stop and then restart transcription during the meeting. (For info about organizer and presenter roles, see my article on Roles in a Teams meeting below)

  1. Select More options
  2. Select Stop transcription.

The transcription stops automatically when all participants leave the meeting.

Other Teams articles

Is it possible to delete the transcript?

Yes. The meeting organizer is permitted to delete the transcript.

  • Go to the Recordings & Transcripts tab
  • Click Delete.
  • You will be prompted to click Delete again.
Delete a transcript in Teams meeting

Delete a transcript in Teams meeting

Can I download a transcript?

Yes. You can download the transcript as either a Word document or VTT file.

  1. Go to Recording & Transcript
  2. Click the drop-down arrow for Download.
  3. Select either download as .docx or download as .vtt

 

Download a transcript from a Team Meeting

Download a transcript from a Team Meeting

Who can start, stop, view, and download transcription

Type of meeting participant

Start and stop transcription

View real-time transcription

View transcript after meeting

Download transcript after meeting

Organizer

Yes

Yes

Yes

Yes

Person from same tenant*

Yes

Yes

Yes

Yes

Person from another tenant

No

Yes

No

No

Guest

No

Yes

No

No

Anonymous

No

No

No

No

Live transcription is currently available:

  • For scheduled meetings.
  • When the spoken language is U.S. English.
  • On the installed desktop version of Teams.
  • For customers with the following licenses: Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Business Standard, and Microsoft 365 Business Premium.

The feature is not available:

  • In channel meetings
  • Meet now meetings.
  • In GCC, GCC-High, and DoD.

Note: The Teams Roadmap shows live transcript coming to GCC-High in October CY2021 and GCC in June CY2021.

Other Teams articles

Chris Menard

Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.

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