Share Outlook email to Teams - New Feature April 2021
Posted on: 04/13/2021
Do you need to send an email from Outlook to Teams? Teams and Outlook integration has a great new feature (April 2021). From Outlook or Outlook on the web, you can share emails to Team chats or Team channels. Does the email contain attachments? You have the option to share the attachments. This is a great update.
Examples of why you would Outlook email to Teams:
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A customer sends you an email with attachments, and your Team channel needs to see the attachments and have a conversation about the attachments. You can have a threaded conversation or even a meeting.
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You need to send an invoice to a co-worker to approve or discuss it. You could send an email to a chat also.
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Any email or email with attachments you need in Teams, this feature has you covered.
Outlook Share Emails to Teams - Chat or Channel
How do I share an email from Outlook?
While viewing an email in the Outlook desktop app, select Share to Teams located in the toolbar ribbon on the Home Tab. See the screenshot above.
In Outlook on the web (and the new Outlook for Mac), select More actions and choose Share to Teams.
Share to Teams - Outlook on the web
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Send the email to a Chat or Channel
After you click Share to Teams. Choose the person or channel that you want to share your email with in this step. You can type in a message and decide if you want to include attachments.
Send an Outlook email to a chat or channel and include attachments
YouTube video
Where are the outlook email attached stored in a channel?
After sending the email and attachements, the files and email message show under Posts tab in the channel, but the files are stored under Files tab in a folder called Email Messages.
Outlook email attachments are stored under Files Tab in Email messages folder
Chris Menard
Chris Menard is a Microsoft Certified Trainer (MCT) and is employed full-time as a Trainer for BakerHostetler, one of the nation’s largest law firms. Menard has a YouTube channel with over 900 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 16 million viewers have appreciated. Menard also does public speaking at conferences for CPAs and Administrative Professionals. Connect with Chris on LinkedIn at chrismenardtraining.com/linked or on YouTube at chrismenardtraining.com/youtube
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