Share Outlook email to Teams - New Feature April 2021

Posted on:  04/13/2021
Share Outlook email to Teams - New Feature April 2021

Do you need to send an email from Outlook to Teams? Teams and Outlook integration has a great new feature (April 2021). From Outlook or Outlook on the web, you can share emails to Team chats or Team channels. Does the email contain attachments? You have the option to share the attachments. This is a great update.

Examples of why you would Outlook email to Teams:

  1. A customer sends you an email with attachments, and your Team channel needs to see the attachments and have a conversation about the attachments. You can have a threaded conversation or even a meeting.
  2. You need to send an invoice to a co-worker to approve or discuss it. You could send an email to a chat also.
  3. Any email or email with attachments you need in Teams, this feature has you covered.
Outlook Share Emails to Teams Chat or Channel

Outlook Share Emails to Teams - Chat or Channel

How do I share an email from Outlook?

While viewing an email in the Outlook desktop app, select Share to Teams located in the toolbar ribbon on the Home Tab. See the screenshot above.

In Outlook on the web (and the new Outlook for Mac), select More actions and choose Share to Teams.

Share to Teams - Outlook on the web

Share to Teams - Outlook on the web

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Send the email to a Chat or Channel

After you click Share to Teams. Choose the person or channel that you want to share your email with in this step. You can type in a message and decide if you want to include attachments.

Send an Outlook email to a chat or channel and include attachments - April 2021 new feature

Send an Outlook email to a chat or channel and include attachments

YouTube video

Where are the outlook email attached stored in a channel?

After sending the email and attachements, the files and email message show under Posts tab in the channel, but the files are stored under Files tab in a folder called Email Messages.

Outlook email attachments are stored under Files Tab in Email messages folder

Outlook email attachments are stored under Files Tab in Email messages folder

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Chris Menard

Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.

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