Excel PivotTable - Table VS. Range as source - Which is better?

Posted on:  09/24/2023
Excel PivotTable - Table VS. Range as source - Which is better?

In Excel, a PivotTable can be based on a Range or on a Table. I encourage you to base your PivotTable on a Table.  Initially, both a range and table will be correct.

PivotTable -  Table vs. Range

PivotTable - Table vs. Range

The issue comes when you add data to the source and update or Refresh your PivotTable. If based on a table, the PivotTable updates automatically. If based on a Range, the PivotTable will not refresh, and you have to change your data source, which you may forget to do. 

Issue with adding records when using a Range

Issue with adding records when using a Range

Keyboard Shortcut to create a Table

Create a Table in Excel - CTRL + T

Create a Table in Excel - CTRL + T

CTRL + T

Mouse method

  1. Click the Insert Tab
  2. Click Table in the Tables Group.

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Chris Menard

Chris Menard is a certified Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. He runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Google Calendar, and Outlook. To date, the channel has helped over 18 million viewers. Menard also does 2 to 3 public speaking events every year, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the Support Staff Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at chrismenardtraining.com/linked or watch his videos on YouTube at chrismenardtraining.com/youtube.

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