Three Great OneDrive Tips and Features You Might Not be Using

Posted on:  08/31/2021
Three Great OneDrive Tips and Features You Might Not be Using

I love Microsoft's OneDrive and I use it all the time - in my work and also with my family. If you're using Microsoft Word, Excel, PowerPoint and any other software that needs storing files you might want backed up, synchronised across devices (and operating systems), OneDrive is for you. It's easy to use, integrates perfectly with Windows (and Mac) and adds great flexibility in my day to day work - specially when collaborating with co-workers or virtual assistants.

In this article I would like to show you three great OneDrive features I love and use, and I think you'll agree they are a great time (and life) saver!

Quickly Rename any Office File While it's Open

You can quickly rename files you have saved to OneDrive - whether they are Microsoft Word, Excel, PowerPoint, you can click on the top, header area where the name of the file is displayed and rename it. Easy! This will rename the file across your devices, if it's synchronizing with OneDrive:

Renaming a file in OneDrive from the Application Title Bar

Renaming a file in OneDrive from the Application Title Bar

Restore Previous Versions of Files with AutoSave, Versioning and Restore

The other cool feature that I love about OneDrive and this again, applies to Word, Excel, it doesn't matter, is if you make a mistake, OneDrive is doing versioning. It works with any changes to file contents - say for example I delete an entire worksheet from an Excel workbook - I close this file out, I come back in later today or tomorrow and open it up to realize my worksheet is gone.

So if that happens, you go up where the filename is, click on Version History:

OneDrive creates versioning using AutoSave and Version History

OneDrive creates versioning using AutoSave and Version History

OneDrive allows you to choose previous version of a file in Version History panel

OneDrive allows you to choose previous version of a file in Version History panel

You can choose any previous version of that file, click Restore and you're back in business.

I use the version history in OneDrive all the time, especially because I'm in training, If I screw up a file, it's no big deal, I just go and pull up the previous version that I knew was correct.

This file versioning also works in Microsoft Word, it works in PowerPoint and other Office apps.

Choose which version you want and click RESTORE to bring your file back from OneDrive

Choose which version you want and click RESTORE to bring your file back from OneDrive

Upload All Outlook Attachments at Once

The third item I want to discuss is Microsoft OneDrive in Outlook. There's great integration there between OneDrive and the entire Microsoft ecosystem. In Outlook, if you get emails with attachments, you can point to one of the attachments, click, upload. Very easy:

And even more useful is the ability to upload all attachments at once. If you get an email with 15 attachments, you can upload all attachments to OneDrive right here:

Upload attachments from Outlook to OneDrive directly

Upload attachments from Outlook to OneDrive directly

What version of OneDrive is best for you?

There are a couple major variants of OneDrive you can buy. The first version is actually broken up into two parts:

So you pay a little more, but you can put it up to and share this with six people in your family.

The second OneDrive you have is OneDrive for Work or School. This was formerly called OneDrive for Business, but now we call it OneDrive for Work or School. The big difference between these two, the Work and School versus the Family/Personal, is that in the Family/Personal versions of OneDrive, you control that one. The OneDrive for Work or School is controlled by your company or university.

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Chris Menard

Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.

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