Outlook Speed Up Emailing by Using Voice Commands and Dictation

Posted on: 09/21/2021

The Dictate feature in Microsoft is great. Outlook has a new feature with Dictate. You can now dictate the subject, add people to the To, CC, and BCC line, and at mention people. Several commands you can use are "add [Name] to email", "add [Name] to bcc", and "send email".

YouTube video

Video Chapters / Bookmarks

0:00 Intro to email voice commands
0:28 Dictate in body of email
1:05 Dictate CC in email
1:23 Dictate subject line in Outlook
1:54 Send email with Dictate

Turn on Dictate in Outlook

Start a new email.
Click Dictate on the Message tab..
Start speaking.

Use Dictate in Outlook — Dictate in Outlook

Outlook Dictate Commands

add [name] to email
add [name] to cc line
add [name] to bcc line / “bcc [name]
change the subject line to [new subject]
send email” (you will see a confirmation dialog, then say “Yes"

Availability of Voice Commands for TO, CC, BCC, and Send email:

For Windows: Version 2107 (Build 14228.20044) or later
For Mac: Version 16.52 (Build 21072100) or later

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.