Outlook Speed Up Emailing by Using Voice Commands and Dictation

Posted on: 09/21/2021

The Dictate feature in Microsoft is great. Outlook has a new feature with Dictate. You can now dictate the subject, add people to the To, CC, and BCC line, and at mention people. Several commands you can use are "add [Name] to email", "add [Name] to bcc", and "send email".

YouTube video

Video Chapters / Bookmarks

0:00 Intro to email voice commands
0:28 Dictate in body of email
1:05 Dictate CC in email
1:23 Dictate subject line in Outlook
1:54 Send email with Dictate

Turn on Dictate in Outlook

Start a new email.
Click Dictate on the Message tab..
Start speaking.

Use Dictate in Outlook — Dictate in Outlook

Outlook Dictate Commands

add [name] to email
add [name] to cc line
add [name] to bcc line / “bcc [name]
change the subject line to [new subject]
send email” (you will see a confirmation dialog, then say “Yes"

Availability of Voice Commands for TO, CC, BCC, and Send email:

For Windows: Version 2107 (Build 14228.20044) or later
For Mac: Version 16.52 (Build 21072100) or later

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Chris Menard

Chris Menard is a Microsoft Certified Trainer (MCT) and is employed full-time as a Trainer for BakerHostetler, one of the nation’s largest law firms. Menard has a YouTube channel with over 900 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 16 million viewers have appreciated. Menard also does public speaking at conferences for CPAs and Administrative Professionals. Connect with Chris on LinkedIn at chrismenardtraining.com/linked or on YouTube at chrismenardtraining.com/youtube