Delay Delivery of all messages sent in Microsoft Outlook

Posted on:  05/19/2017
Delay Delivery of all messages sent in Microsoft Outlook

You can delay the delivery of all outgoing Outlook messages by creating a simple rule. If you want to delay just one email, you do that within the message itself. That is located on the Options Tab and Delayed Delivery. Here is my blog post of delaying just one email message. 

To delay the delivery of all message create this rule. You can delay from 1 minute to 120 minutes. I prefer just the 60 seconds, but you decide how long you want to delay the messages. To create the rule click on the word file in the top left corner and then select rules and alerts select when I send out messages.

To create the rule to delay all messages in Outlook

  1. Click on the File in the top left corner.
  2. Click Manage Rules & Alerts.
  3. Click New Rule.
  4. Click Apply Rule on messages I send. Click Next.
  5. Click Next on the screen that reads “Which conditions do you want to check?
  6. Click Yes and  you will get a message “The rule will be applied for every message you send…”
  7. When asked “What do you want to do with the message? Click defer delivery by a number of minutes. This is at the 50-second mark in the YouTube video below. Then down below click a number of. Put in 1 minute up to 120 minutes. I prefer 60 seconds (1 minute) personally.
  8. Click OK. Click Next, and Finish. You will get a message that this is a client rule. Click OK.

A “client rule”, which you just created, only works on the machine you are working on. If you log into another machine, the rule will not work.

YouTube video of delaying delivery for all messages in Outlook

Chris Menard

Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.