5 Outlook Inbox tips to be more productive

Posted on:  11/06/2021
5 Outlook Inbox tips to be more productive

A lot of our time is spent in Outlook. Here are five inbox tips to be more productive. Tip 1 - Turn on Focus Mode. Tip 2 - Create a meeting from an email message. Tip 3 - Create a task from an email message. Tip 4 - Send an email to Microsoft Teams. You can send it to a Teams chat or channel. Tip 5 - Use the Immersive Reader for long emails.

All and Unread in Outlook

All and Unread in Outlook

Focused and Other

Focused and Other

Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important email messages are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab.

Tip #1 - Turn Focused Inbox on

  1. In Outlook, select the View tab.
  2. Select Show Focused Inbox.
Turn on Focused Inbox in Outlook

Turn on Focused Inbox in Outlook

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Tip #2 - Create a meeting from an email

  1. Open an email and select Reply with Meeting.
  2. The information from the email will go in a meeting request.
Reply with Meeting in Outlook

Reply with Meeting in Outlook

Tip #3 - Create a Task from an Email

Drag an email to Task. Fill out the details of the Task.

Drag an email to Task in Outlook

Drag an email to Task in Outlook

Tip #4 - Send an email to Teams

Select an email and click Send to Teams on the Home tab.

Send to Teams

Send to Teams

Tip #5 - Use Immersive Reader

Immersive Reader in Outlook for the web and Outlook desktop allows you to adjust the text of an email to read in the way that works best for you. Use Read Aloud to hear emails read to you as each word is highlighted, or modify spacing, color and more for a comfortable and easy to process email experience. 

Select View, click Immersive Reader. Immersive Reader will launch in your email pane.

Choose the Immersive Reader options that work for you from the ribbon

Immersive Reader

Immersive Reader

Chris Menard

Chris Menard is a Senior Training Specialist at SurePoint Technologies. Chris is certified in Excel, Word, PowerPoint, and Outlook. Menard has a YouTube channel with other 600 technology videos covering Excel, Word, Zoom, Teams, Outlook, Gmail, Google Calendar, and other resources that over 7 million viewers have very appreciated. Because of Chris's certification and expertise with Microsoft, Chris is a proud member of Microsoft's Creator Team. Being a member of Microsoft's Creator Teams means many of his videos are available on Microsoft 365 YouTube channel and Microsoft support websites.

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