Gmail: Multiple signatures in Gmail using canned responses

Posted on:  11/05/2018
Gmail: Multiple signatures in Gmail using canned responses
By default Gmail only has one signature for new emails and you can use the same signature for replies. Do you want to use multiple signatures? You can by turning on canned responses in Gmail.
 
We will use canned responses to have multiple signatures. Canned responses allow you to create new responses, override current responses and delete canned responses. Canned responses can be used for other template emails besides signatures. 
 

To change your default signature in Gmail (desktop computer):

  1. Sign-in to Gmail. Click Setting (the gear icon in the top right corner) - Setting - General tab in the top left. 

  2.  Add your signature. To make your signature work with replies, click Insert this signature before quoted text in replies...
  3. Click Save Changes at the bottom of the screen.

To Enable Canned Responses

  1. Click Setting - Setting - Advanced tab.
  2. Enable canned responses.
  3. Click Save Changes.

To create a signature canned response

  1. Compose a new email.
  2. Type in your signature and format it. This should differ from the default signature.
  3. Click Canned Responses, the three vertical dots, and select New canned response. 

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Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.

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