Copilot in Teams Control Access: Manage Recordings, Transcriptions & AI Insights

Posted on: 08/01/2024

Introduction to Managing Access in Teams

If you're a Microsoft Teams user with Copilot, exciting new features have been rolled out. You can now manage who has access to meeting recordings, transcriptions, and AI-generated insights as the meeting organizer. This enhances security and privacy in your Teams meetings.

In this article, we will explore how to set up and use these new access control features in Microsoft Teams.

YouTube Video - Copilot in Teams: Manage Access to Recordings, Transcriptions & AI Insights

Accessing Meeting Options

To begin managing access to your meeting content, you need to access the meeting options. This is a straightforward process that starts with pulling up a scheduled meeting.

As the meeting organizer, double-click to enter edit mode. Here, you will see the list of invited attendees. Note that some may not be part of your tenant.

New Access Control Settings

Once in edit mode, navigate to the meeting options. You will find these under the 'Recording and Transcript' section. By default, access to recordings and transcriptions is set to everyone.

Here's where the new feature comes into play. Previously, access was always set to everyone. Now, you have more control.

Choosing Who Can Access

You can now choose between several options for access control:

Everyone
Organizer and co-organizers
Specific people

If you select 'Specific people,' note that only individuals within your tenant or organization will be listed. External invitees will not appear.

Saving and Closing

After selecting the desired access control settings, save your changes. This is a simple process that ensures only the designated individuals have access to your meeting recordings, transcriptions, and AI-generated insights.

Close the webpage to finalize the process. It's that straightforward to control access with the new Copilot features in Teams.

Chris Menard

Chris Menard is a Microsoft Trainer (MCT) and works as a full-time Trainer at BakerHostetler - one of the largest law firms in the US. Chris runs a YouTube channel with 900+ technology videos that cover various tools such as Excel, Word, Zoom, Teams, Gmail, Copilot, Google Calendar, and Outlook. To date, the channel has helped over 20 million viewers. Menard also does 2 to 3 public speaking events yearly, presenting at the Administrative Professional Conference (APC), the EA Ignite Conference, the University of Georgia, and CPA conferences. You can connect with him on LinkedIn at https://chrismenardtraining.com/linkedin or watch his videos on YouTube at https://chrismenardtraining.com/youtube.